Apr 9, 2025
Keeping your dance studio running smoothly starts with two things: an organized class schedule and accurate attendance tracking. Whether you're managing multiple levels, group classes, or private lessons — the right software helps you avoid chaos and focus on what matters: the dancing.
In this blog, we break down the most important scheduling and attendance features to look for — and why Qest AI is one of the best dance studio software platforms to help you manage it all.
1. Drag-and-Drop Class Scheduling
Forget spreadsheets and whiteboards. Modern dance studios need a flexible scheduling tool that lets you:
Add, edit, or cancel classes easily
Create recurring weekly schedules
View classes by instructor, room, or time slot
Set class limits and waitlists
Qest AI's calendar system lets you do all of this in just a few clicks.
2. Real-Time Sync Across Website and App
Students and parents need to see the most up-to-date class schedule — especially if there's a last-minute change. Qest AI instantly updates your website calendar, booking portal, and sends alerts when schedules change.
No more emails, phone calls, or confusion at the front desk.
3. Easy Online Booking and Self-Check-In
Let clients register for classes, cancel, or reschedule on their own — from their phone or computer. Qest AI also supports self check-in options via QR code, kiosk, or mobile login.
This saves your staff time and gives students more control over their schedule.
4. Attendance Tracking That Actually Works
With Qest AI, you can track:
Who showed up
Who was absent
Which instructors taught which sessions
Student patterns over time
This data helps you improve retention, spot trends, and know which classes to promote or change.
5. Automate Class Reminders and Follow-Ups
Reduce no-shows by sending automated SMS or email reminders before class. You can even schedule follow-ups for students who missed a session — or haven’t attended in a while.
Qest AI makes this entire process automatic.
6. Assign Multiple Instructors or Substitutes
Need to split a class between two instructors or assign a last-minute sub? Qest AI makes it easy — and everyone on the team gets notified right away.
7. Analytics for Smart Scheduling Decisions
Stop guessing which classes are working. With Qest AI, you get insights like:
Most/least attended classes
Peak attendance times
Instructor performance
Class retention trends
This helps you optimize your schedule and boost attendance across the board.
Why Qest AI Is the Best Tool for Dance Studio Scheduling & Attendance
Qest AI combines scheduling, booking, check-in, and performance tracking in one clean, easy-to-use platform. It's built to handle the unique needs of dance studios — whether you're managing 3 classes a day or 30.
→ Want to simplify your schedule and improve attendance with zero extra admin work?
